The Registrar, who is statutorily the Secretary to the Council and the Senate, is responsible to the VIce-Chancellor for the day-to-day administrative work of the University. The Registry comprises the following directorates which came into existence on the approval of the Governing Council in July, 2009.:
The Registrar has oversight functions on all Administrative Staff in the Directorates, Faculties, Departments and Units in the University.
Council Affairs Office
The Unit assists the Registrar on Council matters with particular reference to preparation of Council, Finance and General Purposes Committee and Tenders Board Papers. It also assists in implementing the decisions of these bodies from time to time. The Unit also serves as the secretariat for the University Council and maintain records of Council since the inception of the University.
Directorate of Personnel Affairs [top]
Academic Staff Unit [top]
The office handles the appointment, promotion, discipline, training and development as well as the retirement of all categories of Academic Staff of the University. The Office operates through the Appointments and Promotions Board
Administrative and Technical staff Unit [top]
The Office deals with the appointment, promotion, discipline, training and development as well as the retirement of all categories of Administrative & Technical Staff of the University. It also operates through the Administrative & Technical Staff Appointments and Promotions Committee.
The Unit handles all matters relating to the appointment, promotion, discipline, training and development as well as the retirement of all categories of Junior Staff in the University. It also functions through the Administrative and Technical Staff Appointments and Promotions Committee which oversees the issues of junior staff
Staff Training and Development Unit[top]
The University has grown phenomenally in recent years. The growth has made the University administration become more complex. There has been causes for change particularly in the area of technology, which necessitated that the whole process of administration must be closely watched, issues clearly defined and well articulated and human elements in the systems trained to acquire necessary skills to enable them effectively perform assigned duties and develop to accept higher responsibilities. In view of the foregoing, the Staff Training and Development Unit was reorganized. The Unit is to design appropriate training and development programmes for various grades of staff of the University. The essence of this is to acquire necessary skills which will enable the University actualize what has been perceived as being highly desirable for the achievement of University objectives, a University that is operating in a dynamic and complex environment. Consequently, the objectives of various training and development programmes are as follows:
- Training Administrative and Technical Staf
- To enable staff acquire necessary skills for the performance of assigned duties.
- To play a more influential role in the shaping of the University structure.
- To contribute more effectively in the formulation and execution of policies.
- To assist University functionaries in deepening their functional managerial skills.
- To enable Secretaries of various grades acquire skills in operating modern equipment such as computers.
- To develop their administrative, management, interpersonal and team-work skills.
- To equip senior administrative, teaching and technical staff with the skills that will make them more effective in the performance of their duties.
Training and Development Team
The resource persons are mostly from the University of Lagos. To blend theory with practice, management experts outside the University system are invited to lead discussions and facilitate on our programmes.
Directorate of Academic Affairs [top]
Admissions Office [top]
- Academic Office
- Admissions Office
- Examinations Office
- Faculty Administration
- Records Office
- Institutional Research and Management Information Systems Office (IRMIS)
- Senate and Ceremonies
- Student Affairs Office
The unit is responsible for processing all applications for admission into undergraduate programmes. The responsibility is discharged in close collaboration with the University Central Administration's Committee membership of which is drawn from all the Faculties and the College of Medicine.
The general minimum entry requirement into the first year of a degree programme in a Nigerian University is five credit passes. The five subjects in this University which must include the English Language may, however, vary from course to course. Candidates with Advanced level passes in two or three relevant subjects are also eligible for consideration into the Second Year of a programme. There are some minor adjustments to these basic entry requirements and full details on them are contained in the Joint Admissions and Matriculation Board (JAMB) brochure issued each year.
The admissions exercise is conducted into all the Federal Universities in accordance with the guidelines set by the Federal Government. Selections are made from the University Matriculation Examination (UME) and Direct Entry print-outs issued by JAMB to all the Universities. A limited number of foreign candidates is also selected for admission.
Registration of new students takes place concurrently in the Admissions Office (the first port of call) and the faculties. The students are cleared for registration by the Admissions Office and then sent to the Faculties for course registration. Payment of stipulated fees as well as data capture by CITS also takes place during the registration period.
Examinations Office [top]
The office is responsible for the conduct of all examinations in the University of Lagos as well as for the following activities:
- Processing of scheme of examinations and appointment of internal and external examiners.
- Requesting for examination question papers and reproduction and safe custody of same until they are issued out.
- Ordering and stocking of examination materials for subsequent supplies to all faculties.
- Scheduling of and attendance at Faculty Board of examiners meetings.
- Checking of results to Senate and for the Vice-Chancellor's approval.
- Collaborating with foreign universities in getting their draft questions moderated by Nigerian External Examiners and conducting examinations on behalf of some higher institutions/external examination bodies.
The Records Office, headed by a Deputy Registrar, is responsible for keeping the academic records of all students since the inception of the University. It also issues results to students from time to time
Others functions of the Unit are as follows:
- Issuance of Transcripts on request from Students. The student applied for transcript and after the payment of the prescribed fees, submits the application on-line to the Records Office.
The applicant must state clearly the applicant’s matriculation number, date of birth, years of attendance in the University, course of study, the qualification(s) obtained from the University and the address to which the transcript should be forwarded.
There is a Transcript Enquiry Unit now created for this purpose.
- Employers and Institutions often request for Academic confidential reports to authenticate the various claims made by our graduates. The Records Officer attends to such requests.
- Employers and Institutions also refer students results to the University for verification. The Records Office process such request with dispatch.
- Presently, the Records Office is involved in the mobilization students for NYSC by preparing and forwarding to the Dean of Students Affairs the list of eligible candidates (graduating students) for service. Students statements of results are also generated for this purpose. conducting examinations on behalf of some higher institutions/external examination bodies.
The Institutional Research and Management Information System (IRMIS), created in May, 1989, is now under the Academic Office and its being supervised by the Director. The Unit is in charge of computerization of the University academic records comprising students’ records and examination results. It also serves as a coordinating unit for data collection.
Senate And Ceremonies Office [top]
The office is the secretariat for the University Senate and maintains the records of Senate since the inception of the University.
The Unit also serves as the Secretariat of the Ceremonies Committee which is responsible for the arrangements and execution of all activities relating to University ceremonies including convocation (annual graduation ceremonies), congregation, inaugural lectures. etc
The University Convocation Register for members of the Alumni Association of the University is currently maintained in the Ceremonies Unit. All alumni of the University who wish to attend meetings of Convocation are expected to call at this office for registration. Convocation meets twice in a session.
General Administration Division [top]
The General Administration Division is envisaged to take care of those duties that are not under any specific department of the Registry.
The regular duties and responsibilities of the Unit include:
- Responsibility for the cleaning of the environment and monitoring of sanitation and commercial activities in the University Campus
- Co-ordination of University Courier and Postal Services, Central Dispatch and all other common services in the University, as may be defined by the Administration.
- Preparation and publication of Residential and Intercom Telephone Directory.
- Preparation and publication of Directory of Residential Addresses and GSM telephone numbers of the University.